PR-7201 · Live
Fleet Form
Fleet Form lets the Fleet Manager build inspection and cleaning forms for every vehicle in the fleet. The Fleet Manager creates their vehicle types, picks from a library of pre-built questions or writes their own, and decides who gets each form and how often. Assigned recipients get a link by SMS or email on schedule and fill it out from their phone. Results land on the Fleet Manager's dashboard automatically, and anything flagged floats to the top the same day it is reported.
The promise
The Fleet Manager stops finding out about vehicle issues after the fact. Inspection forms go out on schedule, every submission lands on the dashboard, and anything flagged is visible the same day it is reported. The week's results are already structured and tied to the right vehicle, so there is no chasing of recipients and no reconstruction from texts, photos, and voice notes.
How it works
The path from input to value.
- 01
Vehicle types are set up
The Fleet Manager creates the vehicle types or imports them. Each type carries its own inspection configuration, so the forms reflect what actually needs checking on that vehicle.
- 02
Forms are built
The Fleet Manager builds each inspection form from a library of pre-built questions or writes custom ones, tailored by vehicle type, cadence, or any mix they choose.
- 03
Inspections go out on schedule
Each inspection is assigned to one or more recipients and scheduled daily, weekly, monthly, or annually. Recipients get their form by SMS or email on schedule and complete it from any device.
- 04
Submissions land on the dashboard
Every completed form writes back to the vehicle record and appears on the Fleet Manager's live dashboard. Flagged issues float to the top so nothing gets buried.
- 05
Flagged issues are visible the same day
When a submission includes a flagged item, it appears on the dashboard right away, with the vehicle, the detail, and the submitter already there. No follow-up call needed to find out what was reported.
The day before. The day after.
Same moments. Lived differently.
The Fleet Manager follows up with three technicians who were supposed to submit weekly inspection forms yesterday. Two haven't responded.
8:00 AMWeekly inspection forms went out automatically this morning to every assigned recipient. The Fleet Manager opens the dashboard to see who has submitted.
8:00 AMBefore
The Fleet Manager follows up with three technicians who were supposed to submit weekly inspection forms yesterday. Two haven't responded.
After
Weekly inspection forms went out automatically this morning to every assigned recipient. The Fleet Manager opens the dashboard to see who has submitted.
A vehicle comes back with a mechanical issue the technician noticed three days ago. It wasn't reported because there was no clear place to log it.
10:00 AMA technician flags a tire issue on their form. It surfaces at the top of the Fleet Manager's dashboard immediately, with the vehicle, the detail, and the submitter already logged.
10:00 AMBefore
A vehicle comes back with a mechanical issue the technician noticed three days ago. It wasn't reported because there was no clear place to log it.
After
A technician flags a tire issue on their form. It surfaces at the top of the Fleet Manager's dashboard immediately, with the vehicle, the detail, and the submitter already logged.
Monthly inspection forms go out by group text. Some respond with photos, some with voice notes, some don't respond at all. The results are inconsistent and hard to act on.
1:00 PMMonthly deep-inspection forms send automatically to the configured recipients. Each form is structured, consistent, and tied to the right vehicle type.
1:00 PMBefore
Monthly inspection forms go out by group text. Some respond with photos, some with voice notes, some don't respond at all. The results are inconsistent and hard to act on.
After
Monthly deep-inspection forms send automatically to the configured recipients. Each form is structured, consistent, and tied to the right vehicle type.
The Fleet Manager pieces together the week's inspection results from texts, photos, and verbal updates. Two vehicles need attention, but the details are incomplete.
4:00 PMThe dashboard shows every submission from the day, flagged items at the top, every vehicle record updated. Nothing to chase, nothing missing.
4:00 PMBefore
The Fleet Manager pieces together the week's inspection results from texts, photos, and verbal updates. Two vehicles need attention, but the details are incomplete.
After
The dashboard shows every submission from the day, flagged items at the top, every vehicle record updated. Nothing to chase, nothing missing.
What it doesn’t do
The edges we drew on purpose.
A product that tries to do everything ends up doing nothing well. Here’s what we left out, and why we don’t feel bad about it.
- ×Does not schedule or manage the vehicle maintenance or repairs that flagged issues call for.
- ×Does not track parts, costs, or maintenance history beyond what is captured on the inspection forms.
- ×Does not integrate with external fleet-management or telematics systems.
- ×Does not send reminder notifications for overdue or incomplete submissions.