The Fleet Manager

Phone check

Coffee at the kitchen island. Pulls up the fleet dashboard on the phone — two trucks flagged for PMs that pushed from last week, one DOT inspection expiring Friday, GPS shows truck twelve idled at a residential address overnight again.

Drive in

Voice memo to himself about the truck twelve overnight — third time this month, needs to talk to the tech, not just write it up. Stops for a breakfast sandwich at the same spot he's hit since the old job.

Shop walk

Walks the lot before techs pull out. Eyeballs tire wear on truck four, notes a new dent on truck nine's rear quarter, catches the lead tech on truck six and asks about the brake noise from yesterday's GPS hard-stop alert.

PM scheduling block

At the desk with the fleet management software open. Books the two pushed PMs into next Tuesday with the contracted shop, blocks truck assignments around them, emails the dispatcher so dispatch isn't blindsided. Updates the PM calendar — no truck goes more than 5,000 miles past interval on his watch.

Vendor call

Phone call with the fleet service provider about a transmission rebuild estimate on truck two. Pushes back on the labor hours, asks for the line-item breakdown, gets it down by eight hundred. Logs the savings against the truck's repair-cost-to-date in the spreadsheet he keeps next to the dashboard.

Compliance pull

Pulls the registration and inspection report. Friday's expiring DOT inspection is truck eleven — already scheduled, paperwork in the folder. Spot-checks the next ninety days and finds a registration he almost missed; calls the DMV processor before lunch closes the window.

Lunch at the desk

Leftover chili in the break room. The Operations Manager stops in about a new Installer crew getting added next quarter — needs two more trucks. Pulls the fleet utilization report on the laptop and walks the case for buying used over leasing while the chili gets cold.

Accident follow-up

Truck seven backed into a customer's mailbox last Thursday. Calls the tech for the third time to get the photos uploaded, calls the homeowner to confirm the repair check went out, opens the incident file and updates the status. Won't close it until the homeowner signs off.

GPS review

Pulls the GPS report for the week. Truck twelve overnight at the residential, two unauthorized stops on truck five, one idle event over forty minutes. Prints the truck twelve report — pen catches things screens hide — and walks it down the hall to the Field Supervisor.

Tech conversation

Catches the truck twelve tech in the bay before he washes up. Doesn't open with the GPS report — opens with the question. Tech admits he's been driving the company truck home to a girlfriend's place. Writes the verbal warning, sets the expectation, signs the form together.

Tomorrow's plan

Updates the PM calendar with the two pushed jobs locked in, confirms the Friday DOT inspection paperwork is on truck eleven's clipboard, closes the truck seven incident file pending the homeowner sign-off. Phone in the dock, lights off.

Quick check

From the recliner. Pulls the dashboard one more time — every truck plate green except truck two waiting on the rebuild. Replies to the dispatcher's text about a check-engine light on truck four, queues it for tomorrow morning, sets the phone down.